Office Adminstrator

Office Administrator for Busy Real Estate Brokerage

This position is designed for a highly systematic office administrator who is willing to be trained to run a multi-faceted office in Beaufort, South Carolina. Your ability to run systems is more important than your knowledge of our Industry.

Let us share with you some of the characteristics that would help you understand if our office is a fit for you:

• You are a punctual person.
• You are task oriented and can focus on getting checklists completed;
• You excel at implementing systems and checklists;
• You can work independently from others, without the need of being prompted to complete your tasks;
• You are able to flow through different Sales Personalities and stay focused on your duties and priorities;
• You are seeking a long-term career – not a spring or summer position;
• The word spreadsheet does not scare; in fact you see yourself doing well with it;

Here are the areas of Responsibilities:

Administrator for the Broker;

Inputs listings into the Multiple Listing Service. Create Virtual Tour of the Property. Writes property descriptions and blogs in multiple social media sites. Creates marketing materials and maintains contact management systems. Post Blogs on company website and other social media channels. Prepares Every Door Direct Postcards. Prepare correspondence. Prepare Open House materials and scheduling.Greet walk ins and intercept sales calls and other vendors.

Real Estate Administrative Duties;

Create and Maintain Agent Production Files and Spreadsheets. New Agent Inprocessing. Create Floor Duty Schedule on a monthly basis. Input listings into Multiple Listing Service and Post Blogs. Provide Technical training with Google Applications and office equipment. Conducts monthly office duties to include meter readings on copier, monthly survey for preferred mortgage lender, replenishment of hard copy forms for file cabinet, and orders supplies. Reconciliation of all bank accounts. Sends training reminders, sets up training room, print any necessary materials, and prepares laptop for agent training sessions. Maintain Showing Book, Production Board and Real Estate Forms. Handles all administrative aspects of the real estate transaction, including processing of commission checks. Maintains real estate Company websites, various social media outlets and youtube account. Invoice agents monthly. Keeps track of sign and key logs. Pay all office expenses weekly. Answer phone as needed.

Property Management Administrative Duties;

Processes monthly, long and short term rental revenue/ pays vendors/issues end of year 1099’s. Assist with tenant and owner portals. Prepare financial reports, maintaining active and inactive properties. Reconcile bank accounts. Communicates with Property Management Coordinator regarding late payment or other issues. Assists in maintaining HomeAway listings for property management company. Process rent payment. Prepares monthly state and county accommodations taxes. Handles bank deposits and transfers.

General;

Open and Close office. Help keep office in an orderly, attractive and client friendly environment. Maintain neat workstation. Handle incoming and outgoing mail. Maintain and update Operations Manual.

• Opens office Daily.
• Inputs Listings in the multiple listing service, and handles all administrative aspects of the real estate transaction, including processing of commission checks. Knowledge of Quickbooks online is preferred.
• Creates Virtual Tours of Listed Properties.
• Maintains real estate Company websites, various social media outlets, MailChimp account, and Blogs on a routine basis.
• Maintains Youtube account, and performs basic video editing.
• Maintains personnel files.
• Keeps track of sign and key logs.
• Assists in maintaining HomeAway listings for property management company.
• Inprocessing of new agents and conducts training as needed.
• Processes monthly, long and short term rental revenue/ pays vendors/issues end of year 1099’s.
• Maintains and reconciles bank accounts.
• Creates marketing materials for Broker, creates descriptions for properties, and maintains contact management systems.
• Prepares Every Door Direct Mail postcards.
• Creates Agent Floor Duty Schedule on a monthly basis.
• Must have intermediate computer skills and knowledge of Google based apps preferred.
• Must have strong written and verbal skills, as well as customer service experience.
• Processes accommodations tax for county and state on a monthly basis for vacation rentals.
• Processes the real estate and property management company’s business license renewals on a yearly basis.
• Maintains property management software and answers questions in regards to tenant and owner portals.
• Prepares bank deposits and transfers and pays bills.
• Conducts monthly office duties to include meter readings on copier, monthly survey for preferred mortgage lender, replenishment of hard copy forms for file cabinet, and orders supplies.
• Sends training reminders, sets up training room, print any necessary materials, and prepares laptop for agent training sessions.

Qualifications;

• Must have intermediate computer skills and knowledge of Google based apps preferred.
• Must have strong written and verbal skills, as well as customer service experience
• Must be prompt
• Book Keeping Skills Important

• Must be a self starter who can prioritize.
• Professional with good listening skills and attention to detail.
• Excellent Organization Skills

Job Type: Full-time

Pay: $16.00 – $20.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office Administration: 1 year (Preferred)

Education:

• High school or equivalent (Required)

Work authorization:

• United States (Required)

This Job Is:

• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma

Financial Duties:

• Invoicing customers
• Handling accounts payable and receivable
• Generating financial and operational reports
• Maintaining budgets and record expenses
• Reconciling bank and credit accounts
• Processing payments

Company’s website:

• www.beaufortrealtyconsultants.com

Work Remotely:

• No